Posted: 29 June 2012 at 15:00 Expires: 28 August 2012 at 15:00
Posted In: Commercial/Financial/Legal > Analyst - Commercial
Location: United Kingdom > Aberdeen
The position holder within the Commercial team is responsible to the Commercial Co-ordinator Required to interface with the Group Commercial Manager, Commercial Director, Business Delivery Managers, Project Managers, internal departments and client counterparts, as necessary.
Key Requirements
The position holder will have a good working knowledge of Quantity Surveying/Cost Engineering and Business Administration practices and some experience carrying out a similar role is desirable
Job Description
To provide advice and support to Business Delivery Managers regarding commercial aspects of managing contracts.
• To assist with the identification and management of contract variations.
• To provide visibility on Contract Financial Performance including the preparation of monthly management accounts
• To carry out audits & reviews as necessary, to assist with the identification and implementation of potential commercial improvements.
• To ensure suitable controls are in place in support of financial deliverables.
• To ensure compliance with company policies, processes and procedures related to the management of commercial aspects.
• Supporting operations teams in the execution of contracts related to financial and overall performance against agreed budgets and preparation of reports in accordance with Company procedures.
• In addition to the duties and responsibilities listed, the position holder is required to perform other duties as may arise in connection with the successful operation of the Company or assigned by Commercial Manager from time to time.
• To interface with Business Managers, Invoicing, Accounts, Procurement, Tendering
Specific Tasks
• To collate all relevant start-up information for jobs/phases and to set-up in company database.
• To facilitate inter-dept communication regarding start-up of new jobs/phases
• To study and familiarise oneself with relevant Contract Commercial Terms & Conditions and monitor to ensure compliance with these.
• To review all invoices for completeness & correctness prior to submission to Client.
• To assist in preparation of valuations on Fixed Price jobs.
• Management of variations - including the identification, quantification, submission and agreement of.
• To assist Business Delivery Managers in the preparation of monthly cost / value reports and to conduct subsequent analysis, review and feedback.
• Set up appropriate cost control/monitoring mechanisms & conduct ongoing audit and reviews of same.
• Collation of Contract Budgeting/Forecasting information & check on integrity of information provided to ensure dependability of information provided.
• Assist in preparation and resolving claims.
• Submission of annual rates uplifts.
• Assist in re-negotiation of revised contract terms.
• Identification of areas of commercial weakness and assist in rectifying/improving such problems.
• Cross-sharing of ideas between different contracts to ensure lessons learnt from both positive and negative influences. (Export the positives to other areas/contracts and make recommendations to eradicate weaknesses).
• Assist in the standardisation of techniques and reporting mechanisms as far as is possible.
• Assist in preparing/reviewing the commercial element of Business Cases.
• Interface with Procurement Team on any project specific aspects that fall out with Master Supplier/Sub-Contract Agreements (to ensure that optimum solution reached for the company).
• Assists in preparation of financial element for Client reports.
• Monitor and provide feedback relative to KPI performance and highlight areas where improvement is necessary to optimise financial return.
• Deputise for Business Delivery Managers in relation to approval of ISRs.
• Assist in purchase v hire decision for equipment.
• Assist Project Manager in the development of appropriate processes/system to cater for Client specific requirements with regards to detailed cost breakdowns.
• Interface person for internal Accounts/Invoicing departments with regard to commercial issues.
• Minor estimates or CTRs within existing contracts
• Reconciliation exercises as required.
• Provides detailed analysis of completed projects to highlight areas of learning
• Check for accuracy, and approve invoices as prepared by Invoice Administrators, and return in an expeditious manner
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